SAP Print Device Management

Creating a Print Device

1. Log on to any client in the appropriate SAP system.
2. Go to transaction SPAD.
3. On the Spool Administration: Initial Screen screen, under the Devices/servers tab click the Output devices button.
4. On the Spool Administration: List of Output Devices screen, click the pencil picture-icon to switch into change mode. The easiest way to create a new printer is to copy an existing one. Click on a similar printer in the output devices screen then click the create with template picture-icon.
5. On the Spool Administration: Create Output Device screen, fill in the Output device and Short name. Make any changes that are unique for the new printer on the Device Attributes and Host Spool Acc Method tabs. When all the required data has been changed/added, click the Save picture-icon.
6. You will receive an Output device was saved message in the status bar at the bottom of the screen. Click the lit match picture-icon to activate the printer.
7. You may now leave the SPAD transaction.

 

Modifying a Print Device

1. Log on to any client in the appropriate SAP system.
2. Go to transaction SPAD.
3. On the Spool Administration: Initial Screen screen, under the Devices/servers tab click the Output devices button.
4. On the Spool Administration: List of Output Devices screen, click the pencil picture-icon to switch into change mode. Double click on the output device to be changed.
5. On the Spool Administration: Output Device (Change) screen, make any necessary changes on the Device Attributes and Host Spool Acc Method tabs. When all the required data has been changed/added, click the Save picture-icon.
6. You will receive an Output device was saved message in the status bar at the bottom of the screen. Click the lit match picture-icon to activate the printer.
7. You may now leave the SPAD transaction.

 

Deleting a Print Device

1. Log on to any client in the appropriate SAP system.
2. Go to transaction SPAD.
3. On the Spool Administration: Initial Screen screen, under the Devices/servers tab click the Output devices button.
4. On the Spool Administration: List of Output Devices screen, click the pencil picture-icon to switch into change mode. Click on the output device to be deleted and then click the trash can picture-icon.
5. On the Spool admin.: Delete screen, verify that the correct printer is about to be deleted. Click the Yes button.
6. You will receive an Output device deleted message in the status bar at the bottom of the screen. You may now leave the SPAD transaction.

 

Transporting a Printer or a Group of Printers

1. Log on to any client in the appropriate SAP system.
2. Go to transaction SPAD.
3. On the Spool Administration: Initial Screen screen, under the Devices/servers tab click the Output devices button.
4. On the Spool Administration: List of Output Devices screen, click the pencil picture-icon to switch into change mode.
5. Click on an output device to be transported and then click the truck picture-icon.
6. On the Spool Administration: List of Output Devices (Change) popup, click the green √ picture-icon.
7. On the Prompt for Workbench request popup, click the blank page picture-icon to create a new change request. On the Create Request popup, fill in the Short description and click the Save picture-icon. You will be returned to the Prompt for transportable Workbench request popup which contains the generated change request number for this system change. Click the green √ to continue.
8. You will receive an Entry is made in transport request message in the status bar at the bottom of the screen. Repeat steps 11 through 14 as many times as necessary, using the same transport request for all printers.
9. You may now leave the SPAD transaction.

 

Resetting the Cache for a Printer

If resetting the printer cache does not clear your printing problem, try using some a non-SAP application to print to it to see if it working correctly on the network. This should at least narrow down the possibilities.
1. Log on to any client in the appropriate SAP system.
2. Go to transaction SPAD.
3. On the Spool Administration: Initial Screen screen, under the Devices/servers tab click the Output devices button.
4. On the Spool Administration: List of Output Devices screen, double click on the printer you need to reset.
5. On the Spool Administration: Output Device (Display) screen, click on the pencil picture-icon to switch from display mode to change mode.
6. On the Administration: Output Device (Change) screen, on the top-most menu bar click Edit → Reactivate.
7. On the same Administration: Output Device (Display) screen, on the top-most menu bar click Edit → Reset Cache.
8. On the same Administration: Output Device (Display) screen, on the top-most menu bar click Edit → NI Reset.
9. You may now leave the SPAD transaction.

 

Creating a Local aka Frontend Printer aka Desktop Printer

Local or frontend printing is sometimes confusing in concept but actually very easy to understand. As a rule, local printer is simply another way of saying that the user is going to print to the default printer designated on his/her workstation. You probably do this all the time with Windows to printer spreadsheets, Word documents, etc without thinking about it. You can do the same thing using SAP.
1. Log on to any client in the appropriate SAP system.
2. Go to transaction SPAD.
3. On the Spool Administration: Initial Screen screen, click the Output Devices button.
4. On the Spool Administration: List of Output Devices screen, click the Change button and then the Create button.
5. On the Spool Administration: Create Output Device screen, fill in the Output Name and Short name – I normally use a short name of “DESK” for “Desktop Printing” but alot of people use a Short name “SWIN” or “LOCL” as well. Use the following Device Attributes fields:
Device type = SWIN
Device Class = standard printer
And the following Access Method fields:
Host spool access method = F: Printing on frontend computer
Host printer = __DEFAULT. That is _ _ D E F A U L T
Save the printer.
6. You may now leave the SPAD transaction.
Using this printer will cause print to go to SAPLPD which will use the default printer of the current workstation.

 

Viewing a List of Pending Printer Output Requests for All Printers

1. Log on to any client in the appropriate SAP system.
2. Go to transaction SP01.
3. On the Output Controller: Spool request selection Screen screen, click on the Output requests tab.
4. On the Output Controller: Output request selection Screen screen, fill in any information needed to filter the selection results. Then click on the clock picture-icon.
5. A list of all pending output requests will be displayed.
6. You may now leave the SP01 transaction.

 

Viewing a List of Output Requests for a Specific Printer

1. Log on to any client in the appropriate SAP system.
2. Go to transaction SPAD.
3. On the Spool Administration: Initial Screen screen, under the Devices/servers tab click the Output devices button. On the Spool Administration: List of Output Devices screen, click on the printer where you need to check the output requests. Then click on the printer and page picture-icon.
4. A list of all pending output requests for the selected printer will be displayed.
5. You may now leave the SPAD transaction.

 

Reprinting a Document

1. Log on to any client in the appropriate SAP system.
2. Go to transaction SP01.
3. On the Output Controller: Spool request selection Screen screen, fill in any information needed to filter the selection results. Then click on the clock picture-icon.
4. A list of all spool requests will be displayed. Double click on the spool request that is to be reprinted.
5. Click on the printer picture-icon. An Output request created message should appear in the bottom status bar.
6. You may now leave the SP01 transation.

 

Re-routing Print to a Different Printer

1. Log on to any client in the appropriate SAP system.
2. Go to transaction SP01.
3. On the Output Controller: Spool request selection Screen screen, fill in any information needed to filter the selection results. Then click on the clock picture-icon.
4. A list of all spool requests will be displayed. Double click on the spool request that is to be reprinted.
5. Click on the printer with a box outline picture-icon. On the Output controller: Print spool request XXXX screen, tab down to the line reading Output device and select a new printer. Click on the printer picture-icon.
6. On the Output control: Save attributes popup, click the Yes button.
7. On the Confirm redirection of output popup, click the Yes button. An Output request created message should appear in the bottom status bar.
8. You may now leave the SP01 transaction.